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TABLE CAPTAINS

FREQUENTLY ASKED QUESTIONS

Do I have to pay for my ticket?

  • Each Table Captain seat is complimentary (limit one per table)

  • You will sign up and pay for your ticket and following the event, you will receive 100% refund via the method of original payment.

Is there student pricing for the Table Captain ticket?

  • No. Because each Table Captain seat is complimentary (limit one per table) the cost will end up being $0 either way. You will sign up and pay for your ticket and following the event, you will receive 100% refund via the method of original payment.

  • Because the success of the event is reliant on Table Captains participation, we need to ensure we don’t have any no-shows! Any Table Captain that does not show up and/or cancels without a replacement will not receive a refund and will not be allowed to participate in future years, regardless if they are a student or not.

Why do I have to pay for the ticket and wait for a refund after the event? Can’t it just be free from the start?

Because the success of the event is reliant on Table Captains participation, we need to ensure we don’t have any no-shows! Any Table Captain that does not show up and/or cancels without a replacement will not receive a refund and will not be allowed to participate in future years.

How many seats are there per table?

8 seats per table (Table Captain, 7 guests)

Can I buy all of the additional seats at my table for my friends?

Yes! You can purchase any number of the available seats before March 30. After that we will offer any additional seats for sale to the general public.

I have a group of 10. Can I buy all of the additional seats at my table and two more at the next table?

Unfortunately because of how the seating arrangements work, this is not possible. But there is a solution!! If you want a group larger than 8, you can be the Table Captain for two tables. We offer here is one complimentary seat per table available ... WHAT?! Yup!! We will place them next to each other and fill any of the additional seats you don’t purchase for your own guests. You will be responsible to provide all Table Captain duties for both tables.

I have A LOT of friends! Can I be the Table Captain for multiple tables?

Yes! Multiple tables are allowed and will be placed beside each other. If the Table Captain names are different, please note that when you sign-up/purchase your seats.

I want to be a co-captain with my friend for one table and share costs and tasks. Is that allowed?

We don’t mind if you want to share the duties with a friend. However, we only need one contact person per table and we only offer one free seat. It will be up to you and your friend to decide how to split the cost for the additional seat and how to divide duties.

My partner/friend/brother and I want to have tables side-by-side (we are super competitive and want to compete for the design prize!). Can we both attend for free? 

Yes!! There is one complimentary seat per table available ... WHAT?! Yup!! If you and a partner/friend/brother/etc. want to attend for free, sign up to Captain two tables! We will place them next to each other and fill any of the additional seats you don’t purchase for your own guests.

Do I have to fill/sell all the seats at my table?

  • No! We will offer any seats you don’t purchase for sale to the general public.

  • Deadline: March 30 to reserve and pay for any desired seats at their tables

  • On March 30 all unreserved/unpaid seats will be open to the public and will be filled at random

If I don’t purchase all the seats, how will I know who is at my table?

One the day of the event you will receive your table number, event location and a list of guests with contact info. 

If I don’t purchase all the seats, how will I know if cool people will be placed at my table?

  • We figure, anyone who signs up for a fun evening like this is at least as (probably more) cool than us!

  • We have such wonderful stories of people who met in previous years and make a point to re-connect each year, regardless of which table they end up at!

Okay but what do I do as a Table Captain? Is it worth the free seat?

  • Totally worth it! Yes, there is some effort involved to make this fabulous event possible but if you love to host, you will love hosting at this event!

  • Responsibilities:

    • If you have not previously been a Table Captain, you will be asked to attend a 30min orientation during the week prior to the event

    • Provide table décor.

      • The level of effort and extravagance is entirely up to you! Some people bring beautiful place mats and a centerpiece and focus their energy on the hosting. Other people go all out and build extravagant structures in a strong bid to win one of the Best Design cash prizes!

      • Minimum décor required: 8 cloth napkins – any colour

      • Set-up of décor on-site will be permitted at 4:00pm on event day. If you need additional time, communicate this to the event coordinator at least one week prior to the event. This may affect the table number assignments.

      • Measurements, guidelines and requirements will be sent by event organizers

    • All table guests will receive details the week prior to the event so they will know what to expect. You will communicate with your assigned table guests by 2:00pm on event day to notify them of who you are (if it’s not a full table situation), event location and table number. You will be provided with contact info.

What does the event provide?

  • Provided by event:

    • Logo/name recognition (if applicable) on website and in print program 

    • Table

    • 8 white folding chairs, set at the table on arrival

    • Table Captain may provide their own, if preferred.

    • 1 white tablecloth, set on the table on arrival

    • Table Captain may provide their own (any colour), if preferred.

    • Dishware and glassware for 8

    • Still water

    • NOTE: no complimentary wine is provided this year

I’ve been a Table Captain in the past and each table received two bottles of wine. Why don’t we get that anymore?

Because the Table Captain does the extra work in making the event special, we wanted to provide more value to them specifically. We decided a complimentary seat (value: $125) was a nicer way for us to say Thank You than two bottles of wine (value: $70). It is higher value and some Table Captains don’t drink alcohol but all Table Captains do the set-up and hosting.